Realistic Startup Fundraising Timeline

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Many Founders fail to realistically access the timeline to fundraising and hence face cash crunch & deviate from the execution plan.

Fundraising is an extraordinary process in the life of a startup. With a lot of luck it only takes a 1–2 months. Sometimes it takes nine to twelve months. Over the course of 10 years — I’m including myself here too — I’ve met many founders who had no realistic idea how many steps it would take — from “We need money!” to “The money is finally in the account”.

Here’s how founders should apply this timeline:
1. Read carefully
2. Open your Google Cal or Outlook Calendar and block the days
3. Execute
4. Don’t give up!

Please don’t consider the days 1–115 as working days. Count them as productive days.

Day 0: Oh Shit, we need Cash!

At some point founders realize: “We need further financing.”.
Ideally, the team should know about their doomsday several months before. If you have a good overview of cash flow, burn rate and runway, you should be able to recognize early when financing is necessary. I’d say that 80% of the startups in a Seed Round have too little runway.

Day 1–11: Figuring out the Equity Story

We call it the Venture Narrative. The pitch deck is developed from this.
In a written short story (300 words), you should be able to describe the story of your venture. Don’t underestimate the effort. This takes some time.
What’s our market and the gap we want to serve? What essential problem do we solve? Why is our solution working right now? Why are we the right team? And what actually drives us? If you want to get financing, you need a strong equity story that answers the above questions. This is not the elevator pitch nor is it your pitchdeck — it’s your story from a business perspective!

Day 12–15: Your Investor Persona — find suitable Investors.

If you want to start fundraising successfully, you have to be well prepared. Founders should ask themselves: Which investors are right for my start-up? Are they investing in my vertical? Am I at the right stage?
This process is like UX Research: You investigate a set of investors, find out about their business motivations and why they invest. This provides you with enough perspective on how your narrative/equity story should be adopted and how your pitchdeck should be organized.
Pro tipp: Use a tool to organize contact details and your outreach. Our portfolio startups are using Trello, Mailchimp, Hubspot and Excel.

Day 16–37: 21 Days to build and rebuild your first Pitchdeck

Every first pitchdeck of a new venture is equal to the first version of a product: It’s very likely not perfect. Honestly, it’s almost far away from perfect!
However, build your first deck by using a template or example. Find inspiration in 50 Ressources For Startups And Entrepreneurs. Don’t overengineer but get your (business) story across.

Day 37: Evaluating your Startup

The evaluation of your venture should be discussed within your founding team and among your first friendly investor contacts.

Day 38–40: Build your One-Slider

A founder should never send his entire first pitchdeck to investors with his first outreach. For this reason you create a One Slider. This One Slider consists of all the important elements of your full fletched pitchdeck. With only one limit: Keep it on one horizontal or vertical page.
This task is also helpful to train your narrative and elevator pitch. If you don’t get the important aspects onto one page, you’re probably not ready yet.

Day 40–70: Getting Intros and Attending Events

The founder should consider how to get in touch with the investors of his choice.
And yes, it’s a long process that runs in parallel with the next step. As a founder, if you look at the top your funnel (your prospects), you should consider having 100+ qualified conversations and up to 80 in-person meetings before closing a Seed or Series A round. Folks, don’t underestimate this number!
If you want to hear it first-hand, I recommend watching this TWIST episode (jump to 1:02:00) about qualified leads and the fundraising process by jason and his Launch team.

Day 71: Elevator Pitch with the Right Investor

Before the pitch deck is sent to various investors, the investor should be addressed personally at events or through an intro.
If the elevator pitch is right, the investor will deal with the pitch deck.
Here’s a rundown of how an investor can be contacted, by Nicolaj Højer Nielsen, Author of The Startup Funding Book.

Day 72: Contact List Fine Tuning

Sometimes startups get a rejection for a simple reason: The pitch has landed at the wrong partner of the VC firm or of the angel network. Therefore, the startup should do a good research to find out which person is responsible for which topic.
Fine-tune your outreach email. Don’t get too special. The most exciting emails are short, to the point and without longer explanations.
Pro tip: Again, use your CRM tool of choice to organize your outreach and potential dealflow.
Pro tip II (thanks to Ryan for writing to me): Keep your potential investors informed about your progress.

Day 72–80: Responses and Invitations arrive in your Mailbox

Your story starts to work, at least in parts. The first investors find the topic exciting. Unfortunately, an invitation to a pitch does not always mean that the investor actually wants to invest. Investors invite teams, although they know that they will not invest. In 9 of 10 cases, you should be prepared for a “No”. Just use every opportunity to pitch and train your investor senses.
When it comes to pitch appointments, start with the 2–3–1 rule. Your second-best investor should be your first pitch. The third most important investor is your second pitch. Guess what, you keep the A-list investors for your third to 60th pitch. No joke. prepare for a long pitch period…

Day 81: The Investor Pitch

The day of the pitch has come. Now it is time to go to the meeting self-confidently and well prepared. One thing is particularly important here: Enthuse the investors about you and your topic, but don’t pretend to them anything that doesn’t exist — they would find out at a later date anyway.
Pro Tip: Please consider early stage is about trusting in you, the idea and the team. The later stage is about trusting the data.

Day 82–85: An Investor’s Deep Dive Into the Topic

How investors evaluate your pitch and business, is not a myth anymore. Find some details here. In most larger VC firms, the analysts and VCs discuss the market, team, and potential in their weekly evaluation session or partner meeting. Sources like help investors to understand market and evaluation.
Pro tip: Try to understand how investors evaluate your venture.
By publishing about your market and the opportunities on LinkedIn, you can make your contacts understand the market as you do.

Day 86: Investor’s Decision to invest in the Startup

Typically, VCs make the investment decision during the partner meeting. This usually takes place every Monday. If an investor is very excited, he will give you a call and speed things up.

Day 87: Investors suggest a Term Sheet

The term sheet is the endgame every startup and investor want to get into. If the investor wants to invest in the startup, he will probably propose a term sheet to start the process under his conditions.
If the startups is proposing a term sheet, it should be simple and easy to understand. I oftentimes saw term sheets six pages long. Our U.S. startups often use the Y Combinator term sheet example (incl. a Word download).
After the term sheet is signed, don’t get caught in a term sheet limbo.

Day 85–90: Negotiating the Term Sheet

The cornerstones of the investment are negotiated here — this is the most important negotiation of a financing round for both sides. In addition to the investment sum and the shares, liquidation preferences and pre-emptive rights are particularly important.
Key data includes investment amount, valuation, liquidation preferences, vesting, ESOP, investors’ rights, pre-emption and co-sale rights and obligations, veto rights and guarantees.

Day 91: The final Term Sheet is signed

The most important key data of the investment are negotiated and the Term Sheet. However, it is a non-binding commitment, but the fixed terms are rarely renegotiated — unless irregularities occur during due diligence.
Key data includes investment amount, valuation, liquidation preferences, vesting, ESOP, investors’ rights, pre-emption and co-sale rights and obligations, veto rights and guarantees.

Day 92–100: Legal, Financial, Tech and Team Due diligence by the new Investors

During due diligence, the investors check the startup in more or less detail. The better the startup is prepared for the DD and has all relevant data and documents ready, the faster it will be carried out.
Pro tip: Make sure you have all your documents structured. Hand over folders with single contracts and founding documents. Our latest DD was based on this folder structure: Legal, HR, Financials, Technology, Marketing. By providing access to the startup’s Dropbox account, you speed up the process by 2x.

Day 100–105: Paper Work

Parallel to the due diligence, the lawyer of an investor or start-up takes over the drafting of the contracts. This is where what is “meant” in the negotiations and in the term sheet is poured into a contract. If this is done by an experienced law firm, it rarely takes more than two to three feedback rounds to satisfy all parties and finalize everything.

Day 106: Notary Meting

The negotiations of the past weeks have been sealed by the notary. The notary reads all relevant documents and makes sure that all shareholders sign correctly. It happens again and again that one of the parties wants to renegotiate certain terms during the meeting — either because these have only just been understood or because one is not yet satisfied with the conditions.
Pro tip: 48h before the notary meeting, make sure that all parties receive a summary with the most important facts. Make it explicit that no changes can be made during the notary session.

Day 107–110: Investors make their Capital Infusion

Ideally, the investors transfer the share capital immediately after receipt of the documents. But it can take a few days before some investors get their hands on it.
If you read some Medium articles carefully, you’ll notice that it happens that some investors delay their payments. I personally experienced a delay in payments to renegotiate terms of the deal again because certain KPIs were not hit in the past weeks.

Day 111–114: Founders report complete Payment

to the notary and the notary announces capital increase at the commercial register. Only when the commercial register enters the capital increase, the investor becomes officially a shareholder.

Day 115–145: Now it’s Time to grow! Don’t forget to set up your Investor Relations

The capital has hit the bank. Now make sure you’re doing your investor relations right (thanks to Jay Levy). Why? Because 75% of founder feel their investors are sufficiently updated. Only 58% of investors feel their companies keep them sufficiently updated. From an angel fund’s perspective, I can confirm that.
And it’s easy! Simply send a Welcome letter to all the investors and continue the conversation from there.

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